Ensuring health and safety of employees is one of the most crucial aspects of any business and a company's success relies on its commitment to these prerequisites. HSMS created a safer working environment for employees and customers, but its benefits extend beyond reducing incidents.
Efficient and streamlined working practices make other business operations smoother, such as onboarding and training new staff, training existing staff, reducing downtime and more. But for a healthy and safe working environment, you need to take a proactive approach to optimize processes, automate risk management and simplify paperwork.
Effivity is your one stop-solution to manage all your occupational health and safety processes and enhance employee productivity. Let’s see how.
OHSAS Management System Software
Health and safety management systems provide companies with real-time data related to staff training, which ensures all team members know how to maintain a safe work environment. This leads to decreased health and safety-related incidents, reduced downtime and reduced sickness and injuries (which means human resources are available in greater quantities at any given time).
A good health and safety management system prioritizes production and diminishes costs associated with incident management. Paper-based safety management systems may contain human errors, which leads to delays, performance issues and compliance-related issues. On the other hand, safety management software eliminates these problems by automating processes and making data more easily accessible.
Effivity's Health and Safety Management System helps companies enhance their health and safety management practices and is a streamlined and convenient way to attain OHSAS certifications. Using Effivity's software solutions, users can define and monitor health and safety policies, carry out accurate risk assessments and enhance their legal, regulatory and statutory compliance practices through several modules.
Effivity's award-winning software allows companies to adhere to OHSAS 18001:2007 guidelines and retain their ISO certifications more quickly.
Why Is a Result-Oriented Occupational Health and Safety System Important?
Health and safety management systems are not always required by law, but they are a regulatory requirement for countless industries, especially those functioning in high-risk areas (for example, construction). However, health and safety are prioritized beyond legal and regulatory concerns when running a successful business.
Ensuring employees are safe, healthy and protected, means businesses have healthier, happier staff, better-equipped human resources and fewer safety and health-related incidents. OHSMS plays a crucial role in determining the success of a company in the following ways:
1. Better Health and Safety Performance
OHS management makes business operations easier in several ways. When employees clearly understand safety regulations, incident reporting and working through common problems, OHS performance improves and companies can better meet compliance guidelines.
Companies also have a better overview of OHS-related occurrences on company premises. Thanks to system tracking and preventative measures, the costs of dealing with health and safety-related issues are also reduced.
2. Improved Employee Well-Being
Safety and health directly affect a company's employees productivity and efficiency. The healthier a workplace, the higher morale and productivity. With the right OHSMS software, employees can safely report incidents, receive safety alerts and more.
They also can access training programs, workshops and avenues to express concerns. Improved employee well-being also leads to fewer absentees, better productivity, fewer risks and minimal downtime, improving a company's overall performance.
3. Ensuring Compliance
Inspections and audits are necessary in any organization. They help businesses track and address non-conformance issues, comply with legal obligations and prevent penalties and fines associated with non-compliance.
OHSMS software management systems also help ensure companies are compliant with industry regulations.
4. Better Brand Image and Reputation
Brand image and reputation are also critical aspects of an organization's success. A proper OHSMS system shows existing and prospective clients that your organization values the health and safety of your employees, building credibility among stakeholders and clients and improving public image.
It also encourages employee confidence, attracts top performers in other industries and helps maintain good relationships with vendors and suppliers.
About Effivity's OHSMS Software Management System
Effivity is a leading provider of compliance management systems. It offers a series of top-of-the-line, award-winning software products. Effivity's occupational, health and safety management systems are high-quality cloud-based software solutions that ensure companies maintain their ISO certifications. We aim to ensure that clients find the certification process for ISO 9001, 14001, 22000, 18001:20017 and others manageable and straightforward.
Our systems are backed up by expert teams of professionals committed to ensuring that clients can manage rules, regulations and certifications in a streamlined manner. Some of our key offerings include:
1. Occupational Health Management
Efficiently managing employee medical information and activity is crucial. Keeping accurate records is also essential to addressing worker requirements.
Effivity's Occupational Health Management module helps to improve occupational health tracking by maintaining centralized control over all medical information, ensuring confidentiality by controlling access to records, scheduling data collection (including screenings, immunizations, X-rays and more), linking employee records to any related injuries or illnesses and tracking the completion of scheduled medical screenings.
2. Job Safety Analysis
Job safety is also vital for companies. Effivity's Job Safety Analysis module makes this easier to attain by helping to identify hazards related to individual job tasks, recording any necessary controls to address hazards, identifying training requirements related to job hazards, risks and controls and communications risks and controls to all employees.
It further prioritizes risk-reduction activities, evaluates hazard responses, allows companies to comply with international legal regulations and allows for easy visibility of workplace hazards.
3. Industrial Hygiene Management
Businesses dealing with hazardous substances, chemicals and other agents require controls to prevent injury and illness. Effivity's Industrial Hygiene Management module allows companies to identify all environmental stressors that need to be monitored and controlled, meet legal requirements for dealing with hazardous agent control and simplify the management of worker exposure limits.
Further, you can involve workers in safety management and maintain centralized control over industrial hygiene data for a more effective system.
4. Ergonomics Analysis Management
Ergonomics is one of the primary aspects of improving workplace health and safety by preventing injuries caused by long-term exposure to hazardous materials. This includes improving employee posture, reducing repetitive tasks that stress the joints and more. However, this involves more than just encouraging regular breaks from repetitive tasks or providing suitable chairs.
Effivity's Ergonomics Analysis Management module prevents ergonomic injuries by identifying ergonomic risks, maintaining ergonomic data in a centralized location for easy analysis, calculating the risk level of different activities, prioritizing ergonomics risks for scheduled improvements and tracking improvements in ergonomic dangers and hazards. It reduces the number and severity of ergonomic injuries.
Final Thoughts
A result-oriented occupational health and safety system is crucial to a business's success. It also ensures that employees are well taken care of, productivity and morale remain high and legal and non-conformance costs are minimal. To learn more about Effivity's OHSMS software, visit our website to book a free consultation today!
