Bracker and Company Ltd., Chile makes a strategic move to bolster its quality management and sustain ISO compliance by partnering with Effivity. This leading representative in South America's food industry faced several challenges in maintaining compliance which prompted a move towards automated compliance systems.
Bracker sought a cloud-based solution to automate their quality processes and Effivity met their needs with the Quality Management Software solutions. These solutions are fully-customizable, support high-degrees of automation, provide advanced data analytics and report and help organizations manage compliance.
Here is why Effivity is preferred by industry leaders like Bracker and Company Ltd.
About the Organization
Bracker and Company Ltd. is a Chile-based firm specializing in representing leading international manufacturers within the South American food industry. With over 25 years of experience, the company has deep expertise in market trends and advanced technologies.
Bracker and Company actively advises clients on marketing strategies and facilitates the development of new food products. Committed to excellence, they strive to meet and exceed customer expectations while ensuring full compliance with legal requirements.
Major Challenges Faced by Bracker and Company Ltd.
Before approaching Effivity for an Integrated QHSE management software solution, the organization faced the following challenges:
Time-Consuming Manual Processes:
Bracker relied on manual methods to manage their quality systems, which required significant time and effort from their staff.
Difficulty Managing Documentation:
Controlling and organizing the necessary documents to support ISO standards was challenging. The manual handling led to errors and made it hard to ensure that all documentation was up-to-date and easily accessible.
Transitioning to New ISO Standards:
Upgrading from ISO 9001:2008 to ISO 9001:2015 posed a significant challenge. Bracker needed a smooth and efficient way to comply with the updated requirements without disrupting their ongoing operations.
Lack of Centralized Data Access:
The company lacked a cloud-based system that allowed employees to access quality management data from anywhere at any time.
How Effivity Helped
Effivity's comprehensive Quality Management Software solution equipped Bracker and Company Ltd. with the necessary tools to streamline their quality and safety processes, achieve ISO compliance, and foster sustainable growth.
1. Compliance Management
Effivity provided Bracker and Company Ltd. with a compliance management system that automated the tracking and monitoring of ISO 9001:2015 standards. This automation eliminated the tedious manual processes, ensuring that all compliance activities were accurately documented and up-to-date. With Effivity's real-time compliance updates, Bracker could swiftly identify any deviations from regulatory requirements and address them promptly, minimizing the risk of non-compliance.
2. Document Control
Effivity revolutionized Bracker's document management by centralizing all quality and safety documents in a secure, cloud-based repository. This centralization made it effortless for authorized personnel across different locations to access the latest documents and ensured consistency. This also reduced the chances of errors. The advanced version control feature was particularly beneficial, as it guaranteed that everyone was working with the most current versions of documents. This helped eliminate confusion and enhance accuracy during audits.
3. Audit Management
Effivity made Bracker's audit management processes more efficient and less time-consuming. The software facilitated the scheduling and planning of internal and external audits, ensuring that they were conducted systematically and on time. Automated checklists and templates standardized the audit procedures and made audits more thorough and less prone to oversight.
4. Corrective Actions
Previously, manual processes and unclear responsibilities led to delays and confusion in addressing issues. Effivity automated the creation of corrective action plans based on audit findings or incident reports, clearly assigning responsibilities and deadlines to ensure accountability.
The software also sent automated notifications to the responsible individuals and escalated issues if deadlines were missed. This feature ensured that corrective actions were always addressed promptly, preventing the recurrence of problems.
5. Risk Management
Effivity's integrated risk management tools empowered Bracker to systematically identify, assess, and mitigate risks across their operations. The software enabled the company to evaluate the impact and likelihood of potential risks, allowing them to prioritize mitigation efforts effectively. This proactive approach helped Bracker minimize vulnerabilities and enhance their operational resilience.
6. Supplier Management
Effivity enhanced Bracker's supplier management by providing comprehensive tools to evaluate and monitor supplier performance. The software allowed Bracker to assess suppliers based on predefined criteria, ensuring that only qualified suppliers were engaged. This meticulous evaluation process improved the quality of incoming materials and reduced the costs associated with poor-quality supplies.
7. Incident Management
The analysis tools within Effivity allowed Bracker to identify patterns and root causes of incidents, facilitating the implementation of effective preventive measures. By addressing incidents promptly and thoroughly, Bracker enhanced its safety standards and minimized the risk of future occurrences, thereby protecting both its employees and its reputation.
Frequently Asked Questions
1. Which industries does the Effivity software cater to?
Effivity's software supports a wide range of industries, including Food and Beverage, Manufacturing, Pharmaceuticals, Construction, Healthcare, and Energy. It is designed to manage Quality, Health, Safety, and Environment (QHSE) requirements efficiently. The platform is customizable, making it suitable for organizations of all sizes, sectors and industries aiming to enhance their compliance and operational efficiency.
2. Why should you transition from ISO 9001:2008 to ISO 9001:2015?
Transitioning to ISO 9001:2015 is essential for staying competitive and meeting updated quality management standards. The 2015 revision emphasizes risk management, leadership involvement, and a process-oriented approach, which improves operational efficiency and customer satisfaction. It also offers greater flexibility and better integration with other management systems, helping organizations adapt to evolving industry requirements and enhance overall performance.
3. How long does the ISO transition take?
The ISO transition from ISO 9001:2008 to ISO 9001:2015 typically takes between 3 to 6 months. The duration depends on factors such as the organization's size, process complexity, and current compliance levels. Key phases include planning, training, implementing changes, conducting internal audits, and completing the certification audit. Using comprehensive software like Effivity can streamline the process and reduce the timeframe through process automation.
